Privacy Policy

Version 2.8 - Last updated: September 21, 2026

This Privacy Policy explains how BrewTunes collects, uses and protects personal data when you use our website, account system and streaming service (the "Service"). We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR") and applicable Danish data-protection legislation.

1. Controller

BrewTunes ApS, CVR 46612132, Birketinget 4B, 3. 321, 2300 København S, Denmark, email privacy@brewtunes.es, is the data controller for personal data processed through the Service.

2. Personal data we collect

CategoryExamples
Account dataBusiness name, contact name, email address, password hash, account role and subscription status.
Payment and billing dataSubscription status, the designated payment provider's customer, subscription and transaction references, billing country, business name and address collected at checkout, email, tax/VAT country, a masked VAT ID, validation status and timestamp, and the minimum operational metadata needed to link the subscription to a location. Full card, debit-card and bank-account data never reaches BrewTunes. The VAT ID is sent to our designated payment provider (currently Stripe) and the relevant validation system for validation and invoicing; BrewTunes is designed not to retain the full value after validation.
Technical dataIP address, browser type/version, device type, operating system, access timestamps, security/rate-limit logs and session identifiers. Your IP address is also compared, on our own server, against a local list of the address ranges allocated to Denmark and Spain, so the site can show the price in the right currency. The address is not sent to any geolocation service, is not stored for this purpose, and the result is only a suggestion you can override with the country selector.
Cookie and preference dataSession cookie and local-storage preferences described in the Cookie Policy.
Support and certificate dataMessages you send us, premises address and certificate fields needed to issue a Music License Certificate.
Usage dataWe do not collect detailed playback statistics. With your consent to the measurement category we record which pages are visited, in which language, on which type of screen, and which campaign first brought you to BrewTunes, together with a random identifier stored on your device. These records contain no IP address. Without that consent the same events are still counted, but only in aggregate, with no identifier of any kind.
Account originWhen you create an account, we keep with it which campaign or website brought you to BrewTunes: the campaign labels in the link you followed, the domain of the website that sent you, the first page you opened and, if you came from an advertisement, which advertising platform it was. The individual ad-click identifier is kept only with your consent to the advertising category. This stays in BrewTunes' own database, is shared with no one, and is kept as long as the account data. You can object at any time by writing to privacy@brewtunes.es, and we will delete it from your account.
Advertising dataOnly with your consent to the advertising category. We load Meta's and Google's own measurement tools, and we report your trial or subscription to Meta from our server so it can attribute it to the advertisement you saw. That report contains your email address in irreversibly hashed form, your IP address, your browser type and Meta's own advertising identifier where present. BrewTunes does not retain the IP address it forwards. Under the same consent we load the OpenAI Ads (ChatGPT ads) measurement pixel and report your trial or subscription to OpenAI with the same hashed email, IP address and browser type, plus OpenAI's click reference (oppref) if you came from one of its ads.

3. Purposes and legal bases

PurposeLegal basis under GDPR art. 6
Creating, securing and managing your accountContract, art. 6(1)(b); legitimate interest in security, art. 6(1)(f)
Showing prices in the currency of your country, from your IP addressLegitimate interest in presenting a price you can act on, art. 6(1)(f)
Providing the Service, subscriptions and certificatesContract, art. 6(1)(b)
Processing payments, VAT validation and managed billingContract, art. 6(1)(b); fraud prevention and service security, art. 6(1)(f); accounting/tax compliance and legal obligations, art. 6(1)(c)
Sending service notices, trial reminders, renewal reminders and cancellation confirmationsContract, art. 6(1)(b); legitimate interest, art. 6(1)(f)
Responding to support, authority or rights-management enquiriesContract, art. 6(1)(b); legal obligation, art. 6(1)(c); legitimate interest, art. 6(1)(f)
Maintaining and improving the ServiceLegitimate interest, art. 6(1)(f)
Measuring how the Service is used, using our own recordsConsent, art. 6(1)(a), for anything stored on or read from your device; legitimate interest, art. 6(1)(f), for aggregate counts that identify nobody
Knowing which campaign or website brought each customer, to decide where to advertiseLegitimate interest in measuring our own marketing, art. 6(1)(f)
Measuring which advertising produces customers, including reporting conversions to Meta, Google and OpenAIConsent, art. 6(1)(a)
Sending marketing communicationsConsent, art. 6(1)(a), where required

4. Sharing and recipients

We share personal data only where needed to operate the Service, comply with law or protect our rights. Recipients may include hosting providers, email-delivery providers, support tools, accountants/bookkeepers, our designated payment provider and relevant VAT-validation systems. Our designated payment provider (currently Stripe) processes transaction, payment, tax, fraud, receipt, invoice and order-management data under its own terms and privacy policy. The provider's role may extend beyond that of a data processor; see the provider's own privacy information for details. See Stripe Privacy and the terms and receipt presented for the transaction.

Where you have consented to the advertising category, Meta, Google and OpenAI also receive advertising-measurement data as described in section 2 and in the Cookie Policy. They act under their own terms and privacy policies for what they do with it. Withdrawing that consent stops any further data reaching them.

We may disclose data if required by law, regulation, legal process or governmental request, or in connection with a merger, acquisition or sale of assets subject to appropriate safeguards. We do not sell, rent or trade personal data for advertising.

5. International transfers

We aim to keep data within the EU/EEA where practical. If a service provider processes data outside the EEA, we rely on an adequacy decision, Standard Contractual Clauses approved by the European Commission or another valid transfer mechanism.

The advertising measurement described above is such a transfer: with your consent, conversion data including your hashed email address and your IP address is sent to Meta, Google and OpenAI, who process it in the United States. You are not obliged to allow it, refusing takes one click in the cookie banner, and nothing else about the Service changes if you do.

6. Retention

DataRetention
Account dataFor the subscription/account lifetime and up to twelve (12) months after closure, unless longer retention is required.
Payment and accounting recordsFor the period required by applicable tax and accounting law, currently treated internally as five (5) years after the financial year under Danish bookkeeping requirements.
Technical logsUp to twelve (12) months.
Waitlist and pre-contract enquiriesUntil launch contact, deletion request or when no longer needed.
Support and certificate recordsNormally up to twenty-four (24) months after closure, longer if needed for disputes, legal claims or accounting records.

7. Your rights

Under the GDPR, you may request access, rectification, erasure, restriction, portability and objection to processing based on legitimate interests. Where processing is based on consent, you may withdraw consent at any time without affecting earlier lawful processing. To exercise rights, contact privacy@brewtunes.es. We will respond within one (1) month unless the GDPR allows an extension. Signed-in Subscribers can also download a machine-readable copy of their personal data and permanently delete their account directly from Account → Privacy & data. Where processing relies on consent (for example marketing emails or non-essential cookies), you can withdraw it at any time in Account → Privacy & data or via the cookie banner.

You may lodge a complaint with your local data-protection authority. In Denmark: Datatilsynet, Carl Jacobsens Vej 35, 2500 Valby, Denmark, datatilsynet.dk. In Spain: Agencia Española de Protección de Datos (AEPD), C/ Jorge Juan 6, 28001 Madrid, Spain, aepd.es.

8. Security

We use appropriate technical and organizational measures, including encrypted transmission, password hashing, httpOnly session cookies, access controls, rate limiting, backups and restricted administrative access. No system is completely secure, so we cannot guarantee absolute security.

9. Children

The Service is not directed to individuals under 18. We do not knowingly collect personal data from minors. If we become aware of such collection, we will delete the data where required.

10. Changes

We may update this Privacy Policy from time to time. Material changes will be communicated by email or in-Service notice and posted here with a revised date.

11. Contact

Questions or requests about privacy should be sent to privacy@brewtunes.es.